COMMUNICATIONS SERVICES COORDINATOR - Ministry of Transportation JOBS 2020 -$1,275.11 - $1,506.33

COMMUNICATIONS SERVICES COORDINATOR

Organization:

Ministry of Transportation

Division:

Provincial Highways Management

City:

Toronto

Job Term:

1 Temporary

Job Code:

02703 - Information Officer 2

Salary:

$1,275.11 - $1,506.33 Per Week*
*Indicates the salary listed as per the OPSEU Collective Agreement.

Understanding the job ad - definitions

Posting Status:

Open

Job ID:154878

The Ministry of Transportation's Central Regions's Regional Services Office is seeking a bilingual individual with experience in communications, web application platforms, media relations and information management. If you are looking for a new challenge consider joining our team to provide services in information management, event coordination, records management, and back-up communications support on behalf of senior ministry officials.

What can I expect to do in this role?

In this role, you will:

• Develop, implement and support divisional & regional communications plans as regional lead for internal communications and knowledge management
• Collaborate with regional counterparts to develop information management practices (planning, collection, tracking, dissemination, etc.), and manage electronic data and storage
• Provide oversight of region's central file facility and ensure regional compliance with Records Information Management requirements, procedures, retrieval, etc.
• Coordinate the Freedom of Information collection process for the region
• Prepare and coordinate corporate events
• Regularly act as back-up and peak workload support for regional Communication Coordinator.

How do I qualify?

Mandatory

• Proficiency in English as well as in oral French at the advanced level

Specialized Knowledge:

• You have knowledge of and an ability to interpret legislation, policies, directives, procedures and guidelines
• You have knowledge of the Freedom of Information and Protection of Privacy Act to ensure legislation is applied properly in the preparation of correspondence and briefing materials and for the purpose of records information management
• You have knowledge of procedures, processes and systems to develop and maintain tracking systems
• You have knowledge of internal communication practices and tools

Research and Analytical Skills:

• You are able to research, analyze options and make recommendations relative to a broad range of sensitive and contentious issues, as well as internal communications & information management matters
• You have research skills and techniques to gather information in a clear, concise manner, which is critical to preparing briefing materials and supporting information management

Communication, Presentation and Interpersonal Skills:

• You have communication and consultation skills to work with all levels of staff in the research, preparation and drafting of communication products
• You have interpersonal skills to coordinate and discuss/clarify information and nature of issues with ministry staff when conducting research for written materials
• You have creative and presentation skills to prepare and deliver a variety of communication materials and provide information/training
• You have demonstrated political acuity, tact and diplomacy to deal with sensitive and contentious issues
• You have the ability to review and edit text in detail to ensure accuracy and consistency of content, grammar and presentation style

Organizational Skills:

• You have the ability to set priorities, organize the progress of projects and ensure that projects are completed within established deadlines
• You are able to work in a demanding environment with frequently changing & competing priorities
• You have the ability to work independently and know when to seek guidance on program policy and process issues

Computer Skills:

• You are able to operate computers and electronic equipment, including software packages such as Microsoft Office suite (Word, Outlook, Excel, PowerPoint), web application platforms (SharePoint, Word Press), information databases, digital camera and multi-media technology

Additional Information:

Address:

• 1 Bilingual Temporary, duration up to 12 months, 159 Sir William Hearst Ave, Toronto, Toronto Region

Compensation Group:

Ontario Public Service Employees Union

Understanding the job ad - definitions

Schedule:

6

Category:

Communications; Marketing and Creative Services

Posted on:

Friday, October 2, 2020

Note:

• This ad is also available in French.
• The information that you provide for the purpose of this competition and the results from this competition may be used to fill other positions. These positions may be of various tenures including short-term assignments. Your information and the results from this competition will be retained for the purpose of filling vacancies in accordance with the applicable collective agreement or policy provisions.

  ---

  The Ministry of Transportation is undergoing a transformation and will implement a new organizational model. The ministry will move from five divisions to a total of seven divisions. Five of these divisions will be new, with branches that are organized in different ways and deliver on new priorities. The goal of the new structure is to better support the strategic directions set out in the MTO One strategy and help us meet the demands of an ever-changing transportation landscape. Together, we are working towards a strong transportation future.
   
  For more information on this transformation, please refer to our transformation website at:MTO Transformation

How to apply:

1. You must apply online.
2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
4. Read the job description to make sure you understand this job.
5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
6. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment Services staff will contact you within 48 hours.

Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Monday, October 19, 2020 11:59 pm EDT. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

Job advertisements for positions that have been designated bilingual will be provided in both English and French on the website. Positions that are not designated bilingual are not translated and are displayed in English only on both the English and French versions of the website.

Les annonces d'emploi pour les postes désignés bilingues sont publiées en anglais et en français sur le site Web. Les annonces pour les postes qui ne sont pas désignés bilingues ne sont pas traduites et elles figurent en anglais seulement, tant dans la version française que dans la version anglaise du site.